NORTHEAST OHIO REGIONAL LIBRARY SYSTEM
BOARD OF TRUSTEES
May 20, 2008
North Canton Public Library
Call to Order / Roll Call
President Lorrie Wheeler
called the meeting to order at 10:02 a.m.
Present: Mary Frances Burns, David
Dial, Kathleen Jozwiak,
Melissa Percic, Susan Roberts, Karen
Sonderman, Lisa Stevens (10:12),
Lorrie Wheeler and Steve Wood.
Also present: Cindy
Lombardo, Cleveland Public Library, Executive Director Bill
Martino, Fiscal Officer Molly Riffle, Senior Technology
Analyst Shawn Walsh, Senior Continuing Education Specialist Melissa Lattanzi, and Executive Administrative
Assistant Bonnie Tyler.
Mary Frances Burns requested the agenda be amended to
include an item from the NEO-RLS Book Discussion Group. Item was placed under New Business.
The oath of office was administered to new appointed board
member, Cindy Lombardo who will be serving the remaining term representing
Public Libraries Group A.
Frances Burns moved and Cindy Lombardo
seconded to approve the minutes of April 15, 2008 with corrections. Motion passed by voice vote – all yes.
Executive Director Bill Martino informed the board of Puskarich Public
Library’s notice of withdrawal from NEO-RLS effective June 30, 2008.
IVa. Fiscal Officer Report
Fiscal Officer Riffle presented the
financial reports for April 2008. Month
to date deposits for the Bank and Investment Report for April were
$373,856.34. The State Grant Fund had
15.65% unencumbered. The Local Fund had 26.41% unencumbered. April expenses reported on the Local Cash
Fund Income Statement were $32,022.24. On
behalf of the Finance Committee, Mary Frances Burns
moved to approve the financial reports as presented. Motion carried by roll call vote – all yes.
Riffle presented Local Budget Transfer #8 to move funds to cover an errors and
omissions policy, two new servers and research and development. On behalf of the Finance Committee, Mary Frances Burns moved to accept the transfer as
presented. Motion carried by roll call
vote – all yes.
Riffle presented Board Resolution #2008-07 to certify then and now the
availability of money or monies in the process of collection and free from
previous encumbrance, for purchase orders made beginning July 1, 2007. On behalf of the Finance Committee, Mary Frances Burns moved to approve the resolution
as presented. Motion carried by voice vote
– all yes.
Riffle presented Board Resolution #2008-08 to grant the Fiscal Officer
authority to make year end transfers the Local and State funds, as needed in
order to balance the budget prior to the end of the FY 2007-2008. A list of transfers will be provided to the Board
at the July board meeting. On behalf of
the Finance Committee, Mary Frances Burns
moved to approve the resolution as presented.
Motion carried by voice vote – all yes.
Riffle presented the 2008-2009 Budget. A
list of libraries who have submitted their 2008-2009 letters of intent was also
distributed. Discussion ensued. On behalf of the Finance Committee, Mary Frances Burns moved to approve the budget as
presented. Motion carried by roll call
vote – all yes.
IVb. Executive Director’s Report
Executive Director Martino presented
his monthly report that included committee/interest group meetings,
conferences, site visits, and projects for the month.
Executive Director Martino updated the board on the
Technology Analyst position vacancy. Two
candidates are scheduled for interviews.
Other items discussed were the video game circuit, an ALA get together, group bag purchase and
upcoming library visits. He also
reported on the May 7 Regional Director’s meeting in Columbus.
Continuing Education Coordinator Melissa
Lattanzi reported that NEO-RLS has received $10,000 from the
Reinburger Foundation for Library Leadership.
To date $32,350 has been raised.
June 23rd the list of candidates that are chosen for the
program will be announced on the OPLIN list.
Continuing Education Coordinator Lattanzi also updated the board on
recent and upcoming workshops.
Senior Technology Analyst Shawn Walsh reported that we will
not be charged for videoconferences and the $50.00 per hour fee is for
monitoring and is optional. He also has
had several email conversation with Lynda Murray in regards to adapting the
Sunshine laws to allow for videconferencing.
She is working with Jon Iten.
Senior Technology Analyst Walsh presented the Video Game
Circuit Program. To date, 16 member
libraries are interested in participating.
A committee of participating libraries will be set up for game
selection. On behalf of the Finance
Committee, Mary Frances Burns moved
to approve the Video Game Circuit Program and program fees. Motion passed by roll call vote – all
Mary Frances Burns reported that participants of the
NEO-RLS Book Discussion Program met on May 19, 2008 to update the program and
collection. As a result of that meeting,
33 titles were weeded from the collection and need to be declared surplus. The surplus books will be offered first to
the participating members and then as supplement to the Book Ohio titles. Any books left over will be offered to
members via the website. Steve Wood moved and David
Dial seconded to declare the 33 titles surplus. Motion passed by voice vote – all yes.
VII. Items Too Late for
The 2008-2009 KnowItNow AfterDark operators’
contract was presented. Mary Frances Burns moved and David
Dial seconded to accept the contract as presented. Motion passed by voice vote.
VIII. Public Comments
IX. Next Meeting
The next meeting will be held June
17, 2008 at 10:00 a.m. at the North Canton Public Library, 185 North Main Street, North Canton,
Lorrie Wheeler moved and Steve
Wood seconded to adjourn the meeting at 11:17 a.m. Motion
passed by voice vote.