BOARD OF TRUSTEES REGULAR MEETING

November 20, 2007
10:00 a.m.

North Canton Public Library
North Canton, Ohio

I.                    Call to Order / Roll Call

President Lorrie Wheeler called the meeting to order at 10:07 a.m. 

Present:  Mary Frances Burns, Judith Campbell, Holly Carroll, Mary Crehore, David Dial, Patrick Finan, Kathleen Jozwiak, Melissa Percic, Susan Roberts, Karen Sonderman, Lisa Stevens (10:27), Lorrie Wheeler and Steve Wood.

Also present:  Executive Director Bill Martino, Clerk-Treasurer Molly Riffle, Senior Technology Analyst Shawn Walsh, Senior Continuing Education Specialist Melissa Lattanzi, and Executive Administrative Assistant Bonnie Tyler.

Guests:  President Wheeler welcomed Nancy Currie to the meeting.

II.                  Approval of Minutes

Steve Wood moved and Mary Crehore seconded to approve the minutes of October 16, 2007.  Motion passed by voice vote.

III.        Correspondence

            No correspondence was presented.

IVa.      Clerk-Treasurer Report

Clerk-Treasurer Molly Riffle presented the financial reports for October 2007.  Month to date deposits for the Bank and Investment Report for October were $368,547.41.  The State Grant Fund had 59.74% unencumbered. October expenses reported on the Local Cash Fund Income Statement were $71,174.94.  Steve Wood requested that the Local Cash Fund Income Statement be in the same format as the State Grant Fund.  He also expressed his desire to see a combined statement.  Mary Frances Burns moved and Steve Wood seconded to accept the financial reports as presented.  Motion carried by roll call vote – all yes.

Clerk-Treasurer Riffle presented Local Budget Transfer #1.  Pat Finan moved and Holly Carroll seconded to accept the transfer as presented.  Motion passed by roll call vote – all yes. 

IVb.       Executive Director’s Report

Executive Director Bill Martino presented his monthly report that included committee/interest group meetings, conferences, site visits, and projects for the month.

Executive Director Martino updated the Board on the Regional Directors meeting that was held November 5, 2007.  He informed the board that it does not look like there will be a MCU in the regional’s future.  Several possibilities were discussed including asking SLO to pay for the regionals use of the bridge now in place and/or purchasing our own additional bandwidth and bridge.  Shawn Walsh is to look into options and costs and report back to the Board in December. 

Executive Director Martino also informed the Board that Jo Budler gave NEO a $3000 “Little Jo” as assistance for a Geographic Member to join NEO.  Several Board members questioned the assignment of money to a specific library and if the other three regionals were treated in the same manner.  Discussion ensued.

An update on the recent health insurance informational meetings was also presented.  Executive Director Martino reported that the meetings were small but went very well. 

Senior Continuing Education Specialist Melissa Lattanzi presented her monthly report and an update on recent workshops.  She also provided an overview of the meetings held in preparation of programming for Spring CE.  Meetings were held with the CE Advisory Committee, Cleveland Public Library, and several small and mid-sized libraries.  She will begin posting new programs in the next three weeks. 

The LSTA Grant Award – Teens and Libraries:  That’s Rad! was presented.  Pat Finan moved and Judith Campbell seconded to accept the grant as presented.  Motion passed by roll call vote – all yes.  Board resolution #2008-4 to set up the fund for this grant was also presented.  Pat Finan moved and Mary Frances Burns seconded to accept resolution #2008-4 as presented.  Motion passed by roll call vote – all yes.

It was brought to the Board’s attention that the next Advisory Council Meeting is scheduled for April 15, 2008 during National Library Week.  The Board decided not to change the date and several Board members requested that the meeting name be changed to Membership Meeting. Mary Crehore to take the request for the name change to the Bylaws/Policy Committee. 

Senior Technology Analyst Shawn Walsh presented his report for November which included updates to the NEO CE system to better manage geographic and nonmember attendees and working with Claymont Public Library’s website. 

V.         Board Officers

No report presented.

VI.        Current Business

On behalf of the Health Insurance Committee, Patrick Finan presented the 2008 Health Insurance Plan.  Mary Crehore moved and Mary Frances Burns seconded to accept the plan as presented.  Motion passed by roll call vote – all yes.

Pat Finan also reported that the Health Insurance Program has contributed $7,500 to NEO for administration of the plan for 2007 and will contribute $10,000 in 2008.  Elections for the Committee were also held with Pat Finan and Cheryl Foote filling the two vacancies.  That now leaves a vacancy for board liaison.  The liaison position will be a one year appointment for a board member who is not a member of the plan.  Board members interested in the position should contact President Wheeler.  The next Health Insurance Advisory Committee meeting is scheduled for December 4, 2007 at the NEO-RLS offices.

On behalf of the Personnel Committee, Patrick Finan reported that the committee worked on the evaluation forms for the Clerk-Treasurer and Director.  He expects the forms to be finalized for the December board meeting.  New job descriptions for the Clerk-Treasurer, Director, and Assistant CE position will be completed in December as well.  Other items to report included the announcement that Noah Himes was hired as KIN AfterDark Coordinator and Morgan Paul as the KIN contractual person. 

On behalf of the Youth Services Advisory Committee, Judith Campbell reported that a long list of services related to youth that’s offered at NEO was reviewed at the meeting.  This list included kits, book looks, early literacy kit, storytime kits, big books, puppets, etc.  Discussions included whether we should get rid of some or all of these programs or publicize them.  Other items of note included dropping the program, School Library Symposium, since attendance has dropped over the past two years.  The committee is looking at options.

VII.       Items Too Late for the Agenda

Executive Director Martino requested that dues for school members be set at $250 instead of $500 and no consortium deals.  Steve Wood moved and Lisa Stevens seconded to set membership fees for schools for FY 2008-2009 at $250 per school district.  All current member consortiums will be grandfathered in at their current rate.  Motion passed by roll call vote – all yes.

VIII.      Public Comments

None presented

IX.        Next Meeting

Board Meeting

December 18, 2007, 10:00 a.m., North Canton Public library, 185 North Main Street, North Canton, Ohio  44270       

X.         Adjournment

The meeting was adjourned at 11:38 by President Wheeler.

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Lorrie Wheeler, President                                               Date

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David Dial, Secretary                                                     Date