NORTHEAST OHIO REGIONAL LIBRARY SYSTEM
BOARD OF TRUSTEES
November 20, 2007
North Canton Public
North Canton, Ohio
Call to Order / Roll Call
President Lorrie Wheeler
called the meeting to order at 10:07 a.m.
Present: Mary Frances Burns, Judith Campbell, Holly Carroll, Mary Crehore, David Dial, Patrick Finan, Kathleen
Jozwiak, Melissa Percic,
Susan Roberts, Karen Sonderman, Lisa Stevens (10:27), Lorrie
Wheeler and Steve Wood.
Executive Director Bill Martino,
Clerk-Treasurer Molly Riffle, Senior Technology Analyst Shawn Walsh, Senior
Continuing Education Specialist Melissa Lattanzi,
and Executive Administrative Assistant Bonnie Tyler.
Wheeler welcomed Nancy Currie to the
Approval of Minutes
Steve Wood moved and Mary Crehore seconded to approve the minutes of
October 16, 2007. Motion passed by voice
No correspondence was presented.
Clerk-Treasurer Molly Riffle presented
the financial reports for October 2007.
Month to date deposits for the Bank and Investment Report for October
were $368,547.41. The State Grant Fund
had 59.74% unencumbered. October expenses reported on the Local Cash Fund
Income Statement were $71,174.94. Steve Wood requested that the Local Cash Fund Income
Statement be in the same format as the State Grant Fund. He also expressed his desire to see a
combined statement. Mary Frances Burns moved and Steve
Wood seconded to accept the financial reports as presented. Motion carried by roll call vote – all yes.
Clerk-Treasurer Riffle presented
Local Budget Transfer #1. Pat Finan
moved and Holly Carroll seconded to
accept the transfer as presented. Motion
passed by roll call vote – all yes.
IVb. Executive Director’s Report
Executive Director Bill Martino presented his monthly report that
included committee/interest group meetings, conferences, site visits, and projects
for the month.
Executive Director Martino updated
the Board on the Regional Directors meeting that was held November 5,
2007. He informed the board that it does
not look like there will be a MCU in the regional’s future. Several possibilities were discussed
including asking SLO to pay for the regionals use of the bridge now in place
and/or purchasing our own additional bandwidth and bridge. Shawn Walsh is to look into options and costs
and report back to the Board in December.
Executive Director Martino also
informed the Board that Jo Budler gave NEO a $3000 “Little Jo” as assistance
for a Geographic Member to join NEO.
Several Board members questioned the assignment of money to a specific
library and if the other three regionals were treated in the same manner. Discussion ensued.
An update on the recent health insurance
informational meetings was also presented.
Executive Director Martino reported that the meetings were small but
went very well.
Senior Continuing Education
Specialist Melissa Lattanzi presented her monthly report and an update on
recent workshops. She also provided an
overview of the meetings held in preparation of programming for Spring CE. Meetings were held with the CE Advisory
Committee, Cleveland Public Library, and several small and mid-sized
libraries. She will begin posting new
programs in the next three weeks.
The LSTA Grant Award – Teens and
Libraries: That’s Rad! was
presented. Pat Finan moved and Judith
Campbell seconded to accept the grant as presented. Motion passed by roll call vote – all yes. Board resolution #2008-4 to set up the fund
for this grant was also presented. Pat
Finan moved and Mary Frances Burns seconded to accept resolution #2008-4 as
presented. Motion passed by roll call
vote – all yes.
It was brought to the Board’s
attention that the next Advisory Council Meeting is scheduled for April 15,
2008 during National Library Week. The
Board decided not to change the date and several Board members requested that
the meeting name be changed to Membership Meeting. Mary
Crehore to take the request for the name change to the Bylaws/Policy Committee.
Senior Technology Analyst Shawn
Walsh presented his report for November which included updates to the NEO CE
system to better manage geographic and nonmember attendees and working with
Claymont Public Library’s website.
V. Board Officers
No report presented.
On behalf of the Health Insurance Committee, Patrick Finan presented the 2008 Health Insurance
Plan. Mary Crehore moved and Mary
Frances Burns seconded to accept the plan as presented. Motion passed by roll call vote – all yes.
Pat Finan also reported that the Health Insurance Program has
contributed $7,500 to NEO for administration of the plan for 2007 and will
contribute $10,000 in 2008. Elections
for the Committee were also held with Pat Finan and Cheryl
Foote filling the two vacancies. That now leaves a vacancy for board
liaison. The liaison position will be a
one year appointment for a board member who is not a member of the plan. Board members interested in the position
should contact President Wheeler. The
next Health Insurance Advisory Committee meeting is scheduled for December 4,
2007 at the NEO-RLS offices.
On behalf of the Personnel Committee, Patrick Finan reported
that the committee worked on the evaluation forms for the Clerk-Treasurer and
Director. He expects the forms to be
finalized for the December board meeting.
New job descriptions for the Clerk-Treasurer, Director, and Assistant CE
position will be completed in December as well.
Other items to report included the announcement that Noah Himes was
hired as KIN AfterDark Coordinator and Morgan Paul as the KIN contractual
On behalf of the Youth Services Advisory Committee, Judith
Campbell reported that a long list of services related to youth that’s offered
at NEO was reviewed at the meeting. This
list included kits, book looks, early literacy kit, storytime kits, big books,
puppets, etc. Discussions included
whether we should get rid of some or all of these programs or publicize
them. Other items of note included
dropping the program, School Library Symposium, since attendance has dropped
over the past two years. The committee
is looking at options.
Too Late for the Agenda
Executive Director Martino requested that dues for school
members be set at $250 instead of $500 and no consortium deals. Steve Wood moved and Lisa Stevens seconded to
set membership fees for schools for FY 2008-2009 at $250 per school district. All current member consortiums will be
grandfathered in at their current rate.
Motion passed by roll call vote – all yes.
December 18, 2007, 10:00 a.m., North Canton Public library, 185 North Main Street, North Canton, Ohio 44270
The meeting was adjourned at 11:38 by President Wheeler.
Lorrie Wheeler, President Date
David Dial, Secretary Date